Last Update: 8-Sep-2024
This is the privacy policy of OPTIFIT Perform, located in Amsterdam It applies when visiting our website, to (potential) clients using our services, and to relationships and employees of OPTIFIT Perform (the 'Data Subject'). This policy concerns all processing of personal data for which OPTIFIT Perform is the data controller.
OPTIFIT Perform, in accordance with current laws and regulations, has specific obligations regarding the processing of personal data of the Data Subject and grants certain rights to the Data Subject, as outlined in the General Data Protection Regulation, including its implementing legislation ('GDPR')."
We are committed to safeguarding your privacy and ensuring that your personal information is protected.
We process personal data only when strictly necessary for the purpose of processing, to provide quality services, and/or when necessary for our business operations. The recording of your contact information through the website only occurs when you voluntarily provide it to us for communication purposes. The following data is collected and processed via the website:
We handle sensitive personal data with the utmost care, and our technical and organizational security measures are designed to safeguard it.
We use the collected information for the following purposes:
By attending an OPTIFIT Perform fitness retreat, you acknowledge and consent to the potential use of photographs, videos, and other recordings ("Media") that may be taken during the retreat. This Media may include but is not limited to photos and videos of training sessions, group activities, or general retreat interactions.
The Company may use this Media for promotional, marketing, or educational purposes, including but not limited to social media, websites, brochures, and other advertising materials.
If you do not wish to be included in any photography or videography, you must inform us in writing before the retreat or notify the retreat organizer upon arrival. While we will make reasonable efforts to honor such requests, we cannot guarantee complete exclusion from group photos or incidental footage where you may appear in the background.
All Media captured by the Company or its authorized agents during the fitness retreats are the sole property of OPTIFIT Perform. By attending the retreat, you grant the Company a perpetual, royalty-free, worldwide license to use, modify, and publish any Media in which you appear.
You waive any right to inspect or approve the final product or any printed or electronic matter that may be used in connection with such Media.
Clients are welcome to take their own photos and videos during the retreat for personal use, provided such activity does not disrupt the retreat or infringe on the privacy of other participants. However, you agree not to use such Media for commercial purposes without obtaining prior written consent from OPTIFIT Perform and other individuals featured in the Media.
Clients are prohibited from using any Media captured during the retreat in a manner that defames, disrespects, or misrepresents OPTIFIT Perform, its employees, or other retreat participants. Any such misuse may result in legal action and termination of your participation in future retreats.
We engage third parties ("Third Parties") to ensure the efficiency, correctness, and safety of our services. These Third Parties include software and IT system providers, specialized advisors, and other service providers. Their services are performed under our responsibility, and we ensure proper and secure processing of personal data with confidentiality agreements in place.
Your data is never disclosed to a third party for further processing without your explicit consent. We only provide your personal data to law enforcement agencies or (government) authorities when required by applicable law or by order of a government authority, and only to the extent necessary to combat fraud or criminal activities. We are legally obligated, for example, to provide certain (medical) client data to health insurers for billing purposes.
Under no circumstances do we sell entered data to third parties unless the Data Subject has expressly given consent.
Taking into account the state of the art, implementation costs, and the nature, scope, context, and purposes of processing, we implement appropriate technical and organizational measures to ensure a security level tailored to the risk.
Access to the data is restricted, and security measures are regularly reviewed. OPTIFIT Perform employees and engaged Third Parties are bound by confidentiality when processing personal data.
When personal data is no longer needed, we review and, where possible, delete it. The retention period depends on the purpose of processing and legal requirements. We may keep personal data for a longer period if circumstances warrant it but never longer than necessary.
We do not sell, trade, or rent your personal information to third parties for marketing purposes. However, we may share your information in the following circumstances:
As the Data Subject, you have the following rights:
To exercise your rights, kindly submit your request in writing by mail or email. We will verify your identity before proceeding with your request.
If you are under 16 years of age, you may only provide personal data if you have obtained consent from one of your parents or a legal representative who has read our privacy policy.
We reserve the right to modify or update this Privacy Policy from time to time. Any changes will be effective upon posting the revised. If we make significant changes that may affect the processing of personal data, we will inform the Data Subject in advance.
For questions or complaints regarding our services and the processing of your data, we kindly ask you to contact us in writing first. We aim to respond within four weeks.
We handle your personal data with the utmost care. If, despite our careful approach, you have a complaint about how we process your personal data and/or handle your rights, you can file a complaint with the Dutch Data Protection Authority, the supervisory authority for the processing of personal data.
By using our services or attending fitness retreats, you acknowledge that you have read, understood, and agree to this Privacy Policy.
Contact Information:
OPTIFIT Perform
1094KS, Amsterdam